File Naming Procedures

Please follow file naming procedures exactly to avoid having your photos disqualified.

 

New for file naming – you must now add your initials to each file name. See instructions below

File Naming

Use the following abbreviations when naming photo files:

  • Action/Adventure – Act
  • Animal – Ani
  • Cultural Cul 
  • Natural Scenic – Nat
  • People General – PG
  • People Portraits – PP

 Photographer of the Year Entrants: Begin file name with the last four numbers of your ten-digit telephone number, your first and last initials, and the letters POY (to indicate that you are competing in the Photographer of the Year division). Follow that with one of the six category abbreviations; the category sequence number; and the year the image was shot (last two digits – 19, 20, etc.). Do not include your own name or the location of the image. Use underscores to separate the various parts of the file name.

Example file name: 7898GD_POY_Cul1_17.jpg

  • “7898” is the 4 digits of your phone number
  • GD are the initials of your first and last names
  • “POY” indicates the Photographer of the Year category
  • Cul” indicates the Cultural category
  • “1” indicates the first photo in a sequence (“2” here would indicate the next photo in this category)
  • “19” indicates the year (2019) this photo was taken

Note: Ordering photo sequence - if you would like your portfolio of photos to be viewed by judges in a particular order, please number them using a numerical prefix in your photo file names.

Example file names: 01_7898GD_POY_Cul1_19; 02_7898GD_POY_PG1_20; 03_7898GD_POY_Ani1_18; etc.

Single Subject Travel Portfolio Entrants: Images submitted for the Single Subject Travel Portfolio will follow the instructions above with one exception. To identify that the submission is to be considered for the Single Subject division, start your file name with “SS”.  Important: If you are submitting two Single Subject Portfolios, it is important that you identify them by SS1 and SS2.

Example file names: 7898GD_SS1_Cul1_19.jpg (for an image that is part of your first Single Subject Travel Portfolio); 7898GD_SS2_Nat2.19.jpg (for an image of your second Single Subject Travel Portfolio)

  • “7898” represent the last four numbers of your telephone number
  • GD are the initials of your first and last names
  • “SS1” indicates the first Single Subject Travel Portfolio category; “SS2” indicates the second Single Subject Travel Portfolio category if entered
  • Cul” indicates the Cultural category
  • “1” indicates the first in a sequence (“2” here would indicate the next image in this category)
  • “19” indicates the year (2019) this photo was taken

Note: Ordering photo sequence - if you would like your portfolio of photos to be viewed by judges in a particular order, please number them using a numerical prefix in your photo file names.

Example file names: 01_7898GD_SS1_Cul1_19; 02_7898GD_SS1_PG1_20; 03_7898GD_SS2_Ani1_20; etc.

For any image submitted that is not part of your Single Subject Travel Portfolio, name your file as an individual Category entry as described below and as shown in the following example:

Example category file name: 7898GD_Cul1_19.jpg

Six Individual Categories Entrants (for those who have entered neither the Photographer of the Year category nor the Single Subject category): Start your file name with the last four numbers of your ten-digit telephone number. Follow that with one of the six category abbreviations; the category sequence number; and the year the image was shot. Do not include your name or the location of the image.

Example file name: 7898GD_Cul9_18.jpg

  • “7898” is the four digits of your phone number
  • GD are the initials of your first and last names
  • Cul” indicates the Cultural category
  • “1” indicates the first in a sequence (“2” here would indicate the next image in this category)
  • “19” indicates the year (2019) this photo was taken

Questions? Contact SATW HQ.

Society Of American Travel Writers

info@satw.org

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